About the studio86 Vanderveer St, BrooklynOne desk · many clinics
About Nutmeg & Nettle
a clinic should never learn its numbers from a stranger.
We keep the quiet room. You keep the animals. The ledger keeps faith with both.
A one-desk bookkeeping and payroll studio in Brooklyn, built for independent veterinary clinics and no one else.
01 — The name, and the reason
two plants, one patient trade
Nutmeg, grated a little at a time. Nettle, steeped with care.
Most small clinics meet their books twice a year: once in a panic, once in a tax return. Between those meetings the numbers wander off on their own, and nobody notices until a loan officer asks a polite question.
We think that is backwards. A ledger is a chart. It wants an examination every month, the way a good vet wants to see an old dog before the limp, not after.
So Nutmeg & Nettle does one thing. We keep the books and run the payroll for independent veterinary practices, from a single desk on Vanderveer Street, and we close each month by the 10th of the next.
We do not chase chains or hospital groups. Independents are where the odd furniture lives: the bulk vaccine order, the wellness plan paid in advance, the relief doctor on 1099 beside the tech on W-2. We have learned that furniture by heart.
“
the kindest thing a back office can do is be boring on schedule.
02 — What the name asks of us
warmth in the measure, sting in the honesty
We hold ourselves to two temperaments. One keeps the work gentle. The other keeps it true.
Nutmeg
the warm seed
We explain a number once, in plain words, and never make a clinic feel small for asking. A closed month arrives with a one-page note you can read standing in the hallway.
Questions get a reply the same weekday, between 11am and 5:30pm.
Nettle
the honest sting
If a drug cost is drifting, a payroll tax deposit is late, or a month will not reconcile, we say it plainly and say it early. A small sting in November beats a large one in March.
And when a question belongs to a CPA, we tell you, and hand them a clean file.
the 10th is a promise
Every month closes by the 10th of the next. If we are going to miss it, you hear from us before the 8th, with a reason.
one flat number
Each engagement carries a single fee, in writing, invoiced on the first weekday of the month. Nothing is metered by the hour.
your pay days stay fixed
Payroll runs on the same days each cycle, with tax deposits made on time, so your people are paid when you said they would be.
we stay in our lane
We are bookkeepers, not your CPA and not your lawyer. We keep the record straight and name the moment a professional should look.
your file stays yours
Your books live in your own QuickBooks Online account. If we ever part ways, you keep every page, already in order.
03 — What we hold to
five small vows, kept quietly
Nothing grand. Just the habits that let a clinic stop thinking about its back office.
04 — A weekday at the desk
what the studio sounds like at noon
The desk opens at eleven and closes at half past five. Here is roughly what happens between.
11:00am
Kettle on. Overnight emails from clinics read first: a changed schedule, a new hire, a payroll question.
12:30pm
Reconciliation. Merchant deposits matched to daily-close reports, line by line, until the bank agrees with the day.
2:00pm
Payroll days: hours checked, cycle run, tax deposits made. Other days: drug and supply invoices posted to the month they were used.
3:30pm
Phone hour. Twenty-minute readouts with clinic owners, and first calls with practices we have not met yet.
5:00pm
Notes written for tomorrow. Anything strange gets flagged in ink, so no one is surprised later.
What we are not
a few honest limits
Not a tax preparer. Your CPA files your returns.
Not a software reseller. We work inside your QuickBooks Online.
Not for chains or hospital groups. Independent clinics only.
